1. NAME
The name of the Association shall be North Hinksey Home-School Association.
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2. AIM
The object of the Association is to advance the education of the pupils in the school. In furtherance of this object the Association may:
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3. PROVISO
The Association shall be non-party political and non-sectarian.
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4. MEMBERSHIP
Membership shall consist of all parents and/or gaurdians of pupils attending the school and all teachers.
The school may appoint the Headteacher as President.
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5. GENERAL MEETINGS
Annual General Meetings
The Annual General Meeting (AGM) shall be held in the Autumn term.
At the AGM the chair shall be taken by the Chairperson or in his/her absence the Vice Chairperson of the Committee.
The Annual Report and Audited Accounts for the preceding year shall be presented and agreed.
The Officers and Committee shall be elected to serve until the next AGM. Nominations shall be proposed and seconded by members (having the consent of the nominee) at any time up to the AGM.
The names of the Vice President shall be submitted at the AGM.
Special General Meeting
A Special General Meeting may be called at the written request of 10 members and shall require 30 days notice to be given to all members.
Quorum
The Quorum requirements for meetings shall be 3 Committee members, or one-third of the current Committee members, whichever is the greater. the Committee shall have the power to co-opt a maximum of 2 members.
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6. COMMITTEE
The management of the Association shall be vested in a Committee consisting of the following Officers: Chairperson, Vice Chairperson, Secretary, Treasurer together with up to 12 other members, preferably to include 1 representative from each school class, a Publicity Officer and a member of staff.
The Committee may fill casual vacancies by co-option until the following AGM.
the Committee may appoint sub-committees as it deems necessary and shall prescribe their function provided that all acts and proceedings of any such sub-committee shall be reported to the Committee as soon as possible and that no such sub-committee shall expend funds of the Association otherwise than in accordance witha budget agreed with the Committee.
Committee meetings shall be held at least once each term.
Non-committee members chall be entitled to attend but not vote at committee meetings.
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7. FINANCE
The Treasurer shall be responsible for keeping account of all Income and Expenditure and shall present a Financial Report to all Committee meetings.
Bank accounts shall be operated in the name of the Association and withdrawals shall be made on the signture of any two of the Officers of the Association.
The financial year shall commence on 1st September.
The Teasurer shall arrange for the preparation of the accounts, which after being scrutinised by an ‘independent examiner’, shall be presented for approval at the Annual General Meeting.
The ‘independent examiner’ who shall be appointed by the Committee shall be a competent person with financial experience, who is not a member of the Committee.
The Association shall take out Public Liability and Personal Accident Insurance to cover it’s meetings, activities, Officers and Committee.
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8. CHANGES OF CONSTITUTION
No alteration to this constitution may be made except at the Annual General Meeting or at a Special General Meeting called for this purpose. No amendments or alterations shall be made without prior written permission of the Charity Commission to clauses 2, 8 and 9 and no alterations shall be made which could cause the Association to cease to be a Charity in law. Alterations to the constitution shall receive the assent of two-thirds of the members present and voting at an AGM or SGM.
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9. DISSOLUTION
The Association may be dissolved by a resolution presented at a Special General Meeting called for this purpose. The resolution must have the assent of two-thirds of those present and voting. Such resolution may give instructions for the disposal of any assets remaining after satisfying any outstanding debts and liabilities. These assets shall not be distributed among the members of the Association but shall be given to the school for the benefit of the children of the school, or in the event of a school closure to the school to which the majority of the children of the closing school will go, in any manner which is exclusively charitable in law. If effect cannot be given to this provision then the assets can be given to some other charitable purpose.
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10. ANY OTHER MATTERS
Any matters not provided for in the Constitution and concerning the organisation and activities of the Association shall be dealt with by the Committee whose decision shall be final.
Approved and adopted at Annual General Meeting on 21st January 1993.
Amendments (to Finance Clause and Quorum requirements) approved at the Annual General Meeting on 28 November 2001.