Present: Rob Flavin, Maria Skoyles, Kate Corti, Lucy Tyrrell, John Perry, Sally Wheatley, Sally Claxton, Emma Jeavons, Sarah Brown, Sadie Allaway, Jason Edens, Karen Capel, Jessica Paton, and Denise Clanfield

Apologies: Ally Huggins, Melissa Round, Angie Bloss

Preliminary Courtesies

Meeting as a newly formed HSA members introduced themselves and indicated the children they had attending North Hinksey School.

Minutes of the last Committee Meeting

These were unavailable for circulation.

Matters Arising

There were no matters arising.

Correspondence

There was no correspondence to report.

Event Planner

Rob handed out a 2010 year planner and previous HSA events were highlighted and entered as follows-

Quiz Night

This is usually held in February or March, so decided on Wednesday 3^rd March as a provisional date depending on availability of quiz master. To be run by Nicki Parsons and Catherine Davies (Year 4 reps) with back-up from Angie and Denise (Year 1 reps). The organisers will liaise with Secretaries for support with paperwork and advertising.

School Disco

This is usually held in July and organised by Year 6 parents. Set 15^th July as a provisional date.

Summer Picnic

We discussed if this should still be a HSA event but felt it better to incorporate into our remit to deal with insurance and responsibility issues. This will be held on Tuesday 20^th July. Jessica and Ester (Year 3 reps) will organise this event with Year 5 to run an ice cream stall. Will check with Jo Mitchell and Melissa Round.

Sarah Brown has previously included £1 in the bucket at this event with great success and hope to do so again. Will investigate face painting?

Sports Day

It was decided among those present to run this as a primarily sports event without bbq or stalls, but refreshments will be available (possibly self service). This was decided because of parents lack of involvement due to wishing to watch their children compete. There will, however, be ice lollies available for the children at the end of the races. This will be organised by the Foundation year parents. Sally Wheatley to liaise with the cook for freezer space on the day.

The date of the Sports Day will be 16^th June with a back up date of 17^th June in case of rain!

May Day Fete

In not holding a Sports Day Fiesta it was suggested and agreed that we should hold a separate Summer Fete. Due to the amount of commitments in July, it was decided to hold the fete in May, with the date set as Saturday 22^nd May. Karen Capel offered to loan the school a May Pole and it was agreed that lessons could be included in P.E classes. Year reps will be required to organise and man stalls.

John Perry not available for this event so will organise a nominee for holding the monies at the end of the event.

Pamper Evening

To be scheduled in for next year in Nov/Dec, usually organised by Sonia Sear. Minuted for discussion at a future meeting.

Cook 4 Books

It was decided to hold 2 Cook 4 Books before the end of this academic year. Therefore year groups would be added together as follows:-

KS1 – Wednesday 31^st March, and 1^st April

KS2 – Thursday 27^th May, and 28^th May

As these will be bigger than before the Committee is proposing to have two tables of cakes to enable two serving places and reduce the queues. The children will be capped to 50p each and this will be enforced.

Monies earned will be shared between all 7 classes.

John to investigate spending of last years monies earned, and action spending asap.

MUFTI Day

It was decided to run 3 per year. The format will remain the same and be held on the week before the end of term. The remaining dates are 1^st April and 21^st July.

Other Fundraising Ideas

Denise Clanfield raised the possibility of printing children’s pictures to make Xmas cards. This has been done at quite a few schools in the area and looks very effective. The profits raised could go towards art supplies for the school. It was decided to look at this again at a future meeting.

Communications – how can we improve?

Learning Platform for parents is to be launched in March. The administration will be undertaken by Mrs Claxton and Sam Brown. It will be linked to the HSA and the school website. Events will be highlighted on a notice board on the launch page.

Emails to all year reps to pass on to parents. LT/KC to coordinate.

The HSA board is beyond repair and the committee will look into a way of fixing it to the outside fence to highlight future events. Maria to action this.

Newsletters

The format and how often? Decided to simplify format to bulleted points and send out once a term. The use of facebook will become obsolete as an information point once Kolaidos is up and running.

Paper based newsletters will continue to be used and copying and circulation will be coordinated by LT to ease the load on school staff.

Minutes and newsletters will be posted onto the information board and website. Emails will also be sent out by year reps to parents. The year reps names and details will also appear on the information board. LT/KC to action.

It was decided that newsletters should give the parents information about the profit raised by each event and where it will be spent.

Engaging with local businesses

RF discussed the advantages for sponsorship from local business. Morgan Cole have expressed an interest before and it was felt that it would become a good fund raising opportunity. Discussed length of sponsorship and in what format – RF to investigate costs and report back at future meeting.

Terms of Reference for Constitution Working Party

A group has been set up to look at the constitution and change HSA working practices, eg terms of office. Members are Sally Wheatley, Emma Jeavons, Sally Claxton, Rob Flavin, Cormine Ruggirere, Angie Bloss, John Perry, and Ally Huggins.

Provision of School Uniform

The current provision and dissatisfaction of ordering the school uniform and bookbags was discussed. The HSA usually has involvement with this but has now been replaced by internet ordering and coordination of Sally Wheatley and Polly Blay. Three orders will now be placed by the school, one has just been placed and the next ones will be at Easter and again in July.

Second hand uniforms will be discussed at the next meeting but it was decided that a coordinator was required.

AOB

John Perry delivered his Treasurer’s Report. There are currently three accounts open and JP will tidy these up where appropriate. An auditor is required asap. The requirements are that they have no contact with the school, will work for free and be available!

Xmas Bazaar

It was agreed that all money raised from the bazaar to be spent on the outdoor classroom. Sally Wheatley to action this.

HSA Board

A board advertising HSA events and news to be made available at every event. This is to be discussed at the next meeting and a budget agreed.

Date of Next Meeting

The date of the next meeting will be a planning meeting for the summer events, in particular the May Date Fete. It will be held informally in The Fishes Pub at 7:30pm on 10^th March.

H.S.A. Special General Meeting

Tuesday 15^th December

Present:

Sally Wheatley, Emma Jeavons, Sally Claxton, Maria Skoyles, Mandy Roberts, John Perry, Jason Edens, Georgina Buck, Sadie Allaway, Rob Flavin, Jessica Patton, Polly Blay, Kate Corti, Carmine Ruggiero, Melissa Round, Paul Bonner, Karen Capel, Angela Bloss, Aly Huggins

Apologies:

Nicky Parson, Cath Davis, Denise Clanfield, Jo Mitchell and Lucy Tyrell.

Maria welcomed everyone to the meeting.

Special General Meeting

The meeting had been requested by at least 10 members of the H.S.A. That is staff, parents and guardians of children at the school. Members were given the chance to step forward to take up the role of chair or secretary of the association. This received a poor response and hence the S.G.M was called.

We gave 30 days notice of the S.G.M and gave members the opportunity to nominate committee members with a slip to the school office.

The meeting voted in the following named roles:

Rob Flavin – Chair (nominated by Melissa Round)

Maria Skoyles – Vice-Chair (to maintain H.S.A. website)

(nominated by Emma Jeavons)

John Perry – Treasurer (nominated by Julia Marsh)

Ally Huggins – Vice-Treasurer (nominated by Maria Skoyles)

Secretary – Lucy Tyrell and Kate Corti – jointly (nominated by Esther McNeil-Jones).

Year Reps

Foundation Pippa Browing*, Lucy Tyrell*, Georgina Buck

Year 1 Denize Clanfield, Angela Bloss

Year 2 Sadie Allaway, Jason Edens

Year 3 Karen Capel, Jessica Patton

Year 4 Cath Davis, Nicky Parsons

Year 5 Jo Mitchell, Melissa Round

Year 6 Sarah Brown*, Melinda Lydon*, Ally Huggins

Sally Wheatley is to ask those with the asterix to check they are happy with this role. ACTION: SALLY W

It was agreed that one Year Rep should stand as part of The Committee (in italics). It the Year Rep standing as Committee member is unable to attend a meeting they are allowed to co-opt the other rep to attend and vote.

The following were elected to join the Committee

Emma Jeavons, Sally Claxton, Rob Flavin, Maria Skoyles, John Perry, Ally Huggins, Kate Corti, Lucy Tyrell, Angela Bloss, Sadie Allaway, Jason Edens, Karen Capel, Melissa Round, Polly Blay (with responsibility for corporate items).

All the above posts/persons were voted in by the block vote of those at the meeting.

“New” Constitution

Rob Flavin explained that the H.S.A. has to be forever, ie not a body that only exists for that school year. The H.S.A. constitution explains why the organisation exists and how to dissolve the organisation. This constitution must promote the longevity of the organisation and can be changed slightly to reflect this.

It was agreed to set up a working party to make any slight changes to the constitution. It was apparent at the meeting that parents are not aware of the constitution. It is on the H.S.A. website for those that have access to the internet. However, parents do need to be aware of the H.S.A, its constitution and what it exists to do. To this end the H.S.A. needs to disseminate information to parents so they know what the H.S.A. is all about. The working party that was formed at the meeting is the first step towards this.

Constitution Working Party : Sally Wheatley, Emma Jeavons, Sally Claxton, Rob Flavin, Carmine Ruggiero, Angela Bloss, John Perry, Ally Huggins

Friends of North Hinksey School ?

John Perry suggested a change of name rather than Home School Association. Something a little less “formal”. This could not be done at the S.G.M but could be taken forward to the A.G.M. It was also suggested that a name change could be competition between the children to come up with a new name.

Mufti Day

Friday 18^th December 2009 will be mufti day. This was agreed as the H.S.A. has now reformed and it is a nice gesture for the children on their last day of term before Christmas. Sally Wheatley will write a note to parents explaining this.

ACTION: SALLY W

Maria will write a short note in the new year outlining these minutes and advising parents that they can read the full minutes on the HSA website or read a paper copy in the School Office.

ACTION: MARIA

Feedback

We agreed that any feedback regarding the H.S.A. should put in writing and addressed to The Committee via the school office. This will then be added as an agenda item, discussed by The Committee and an appropriate respond made.

AOB

School sweaters. Some parents do not have access to the internet to order sweaters from Brigade. Polly would like to raise the suggestion that a bulk uniform order is raised 3 times a year – with parents making advanced orders. This item will be discussed at the next COMMITTEE meeting.

Date of Next Committee meeting

Monday 11^th January 2010 at 7.30pm. Maria will put this on the H.S.A. website.

Agenda for the meeting:

Correspondence

Year plan

School Uniform

Date for the constitution working party to meet

Due to a poor response for volunteers to support the H.S.A. and no-one willing to act as chair the H.S.A. is now dormant.  According to our charity constitution to resolve this state at least 10 members of the school charity (the parents and teachers associated with North Hinksey School, Oxford) need to request a special general meeting.  When sufficient requests are made a meeting can be organized giving at least 30 days notice to all it’s members, so anyone that might wish to attend the SGM, has been given sufficient notice to do so.  Please put your requests in writing to the school office.

Kind regards

Maria - Retired Chair

H.S.A. AGM

Wednesday 16^th September

Present: Maria Skoyles, Mandy Roberts, John Perry, Sally Wheatley, Emma Jeavons, Sally Claxton, Rachel Chartres, Nicki Parsons, Esther McNeil-Jones, Sara Burnell, James’ mum (KS1)

Apologies: Ali Huggins, Sara Mackie, Gayle M, Phil Armstrong, Harriet Rutter, Cath Davis

Maria welcomed everyone to the meeting.

Appointing a new chair and secretary

Maria and Mandy stood down as chair and secretary, respectively. Requests for volunteers have been explained in newsletters to parents etc., as far back as May 2009. However, no parents came forward to take on these roles. Maria explained that for the H.S.A. to exist the three main roles of chair, secretary and treasurer have to be filled. John Perry agreed to continue as treasurer, but as we do not have a chair or secretary the H.S.A. can no longer function.

Year Reps:

Gayle M, Phil Armstrong and Harriet Rutter no longer wish to stand as year reps.

Closing the H.S.A. : What happens now ?

Cook for books money

The school has £587.29 cook for books money in the bank to spend. This money can be spent on books or educational games for the individual classes. The H.S.A. require receipts for items purchased. James’ mum works for Heinemann and explained that she can get 50% discount on books. ACTION : RC

Outdoor classroom

There is enough money in the bank to go ahead and install a outdoor timber classroom. This project needs to be taken forward. Sally W wants to go and see an installation by the companies before going ahead with any installation at the school. There are also various other meetings and paperwork that needs to be completed in relation to the outdoor classroom installation. ACTION: SW, EJ, MS, MR

H.S.A. Assets

The H.S.A. has various assets that that will be gifted to school. These include the items in the shed ie barbeque, cash tins, inflatables etc. and corporate items like, book bags, bottles, caps etc. Should a new H.S.A. form in the future, the school may wish to gift these to a new H.S.A.

H.S.A. website

Emma Jeavons will ensure the links for purchasing uniforms are added to the school website. ACTION: EJ

Getting parents interested in the H.S.A.

A newsletter is to go out to parents explaining the outcome of tonight’s meeting. The letter will explain the fundraising the H.S.A. has already achieved and the fun events that are organised to raise this money and how, without the H.S.A., these events will no longer be able to go ahead.

The children and staff will be asked to write why they want a new H.S.A. to start and extracts of what is said will be included in the newsletter.

If as a result of the newsletter sufficient parents come forward to take on roles for the H.S.A., then a extraordinary meeting and cheese and wine evening will take place to vote in new members. As the H.S.A. involves the whole school community, this community are then able to vote in these new members. This would be an informal event, funded by the H.S.A.

A slip will be included on the bottom of the newsletter for parents to return to school expressing their interest in being involved in the H.S.A. With enough interest the cheese and wine evening will be held at school on Wednesday 14^th October at 7.30pm.

ACTION: MS, MR

It was agreed that £2 per head would be spent on the cheese and wine. With maximum expenses as follows: £50 on cheese (Nicki to source). W e will spend £30 on soft drinks and £20 on crackers and £50 on wine. (No-one agreed to action these purchases).

A.O.B.

Alison Barnett still has paperwork at her house from being the treasurer. John will take over this paperwork as he is now the treasurer. If the event on 14/10 is unsuccessful this paperwork will be handed over to the school. ACTION: JP

We now have a new supplier of school uniform, however it is REALLY IMPORTANT to we continue to sell our current stock so we can free up previously gifted money for other projects.  If you need to order uniform please continue to see Mrs Harrison.  If you have confirmation that we do not have the size you need in school please click the logo above, this will take you directly to the school uniform order page.  There is a delivery charge so do think about teaming up with other parents and share the cost, making ordering uniform cheaper.

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SUMMER HOLIDAY ORDER DEADLINES

Option 1:             Order by 3^rd July 2009 – Delivery will be made before the end of term

Option 2:             Order by 7^th August 2009 – Delivery will be made during the holidays before the beginning of the new term in September.

We have organised a weblink that generates us cash.  The search engine generates funds as you click through - funds generated by those advertising on the site.  The shopping links generate us funds as you spend money - the shops give the HSA a percentage of the end selling price at no extra cost to you!

Please use this quick and easy way to raise money for your children’s education - and tell other people about it too!!

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Thanks

Maria

HSA Chair

FRIDAY 22nd MAY

YEAR ONE

The Spring has sprung and the H.S.A are starting to think of EASTER and the warmer weather.  We held a meeting a couple of weeks ago.  To check out the minutes go to our website.  The main points/actions from the meeting were:
-    We are setting up a GIFTAID account – so if you’d like to give and get some tax relief watch this space – more details to follow.
-    There will be an EASTER EGG RAFFLE like last year, so watch out for the tickets in book bags over the next couple of weeks.
-    We are going to start reviewing possible OUTDOOR CLASSROOMS.  We will be doing some research over the next few months visiting other local schools with similar facilities, enabling us to sample the quality of different manufacturers products.
-    It was agreed to raise the price of biscuits and cakes at COOK4BOOKS to 20p & 30p each.

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Our recent PANCAKE EVENT raised £83.  Thank you for buying and particular thanks to those tossing and selling!

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SPORTS DAY FIESTA - WED 17TH JUNE – 3:30 – 5:30pm
It was agreed at the meeting what activities each class would be responsible for.  We will be meeting in early May to discuss ideas and review orders, pricing and profit margins.   If you would like to give ideas and feedback to your class reps please do so by the end of April, so they can bring your ideas to the meeting, or come along yourself, everyone is welcome! Date TBC.
RECEPTION – Water slide
Year 1 – water shooters
Year 2 – Craft activities
Year 3 – Pimms Tent & café
Year 4 – Ice cream parlour
Year 5 – BBQ
Year 6 – Games (e.g. hook the duck, lucky dip)

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TREASURER
As Alison will not have children at the school from July she will be standing down as Treasurer.  Thank you Alison for all your hard work. The H.S.A. can not be a registered charity without all 3 committee roles taken.  If you would like to help keep the H.S.A. running by standing as Treasurer please let us know.

Our kind regards
Alison (Treasurer), Mandy (Secretary) and Maria (Chair).

Present
Alison Barnett, Maria Skoyles, Mandy Roberts, Sally Wheatley, Cath Davis, Sara Burnell, Sarah Brown, Denise Clanfield, Sarah Rayson, Claire Megarity
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Apologies
Harriet Rutter, Jo Mitchell, Nikki Parsons, Polly Blay
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Maria welcomed everyone to the meeting and thanked them for coming.
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Accounts Report.
Alison presented the accounts.  Thanks to Alison for all her work on these accounts.
Our financial year runs 1st September to 31st August each year.  The accounts have been independently examined by Mr J Clements and will be submitted to the Charity Commission during June 2009.
September 2007 to August 2008 our total income stands at £10,470 this includes all sources of income including fundraising events, £240 donations and corporate item sales.  Our total expenditure for this period was £12,271.  The reason for the deficit is because we started the year with a large BF from the previous year, and these funds were spent during the year 07/08.  The total cook for books and mufti money from 06/07 were carried forward and paid in full during 07/08, whilst money cook for books and mufti raised during 07/08 were paid to school the same year.
Key Fundraising events
Cook for books         £384.33 (paid directly to school)
Mufti days         £488.26
Christmas bazaar     £1200
Easter raffle         £114
Sports day fiesta     £774.33
Pampering evening     £190
2nd Hand uniform     £91.00
Collection for outdoor classroom at pagent     £231
Funds paid directly to school
September 2007 - £423.07 cook for books (06/07) and £277.10 – mufti day (06/07)
November 2007 - £600 (cooker & freezer for small kitchen) and £1050 (teachers extras – paints, sand, games, wet playtime games)
February 2007 - £800 (toolboards and DT equipment)
June 2008 - £367 (mufti money and skipping ropes)
Other outgoings included £938 for Christmas Carol books which were presented to the children in celebration of the 150th anniversary of the school, and £340 for a barbeque which is a useful asset.
At the end of the financial year our bank balance is £4200.  This includes £130 mufti money carried forward to 08/09.  The remainder will be carried forward towards our goal of buying an outdoor classroom.
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Interim report – February 2009
Money raised so far:
Book and toy sale     £168
Christmas Bazaar     £1275
Plum pudding sales     £58
Quiz night         £76
Current unprocessed transactions stand at:
Current account     £3271
Saving account         £1505
2nd Savings account     £1000
Grand total of         £5777
(This includes £402 mufti money and £210 cook for books)
With these taken off we have a grand total of £5164
Maria Skoyles and Sarah Rayson signed the accounts as a true record.
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Pancake Day sales
The sale of pancakes on pancake day raised £83.  Thanks Alison & helpers for your work with this.
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HSA Treasurer
Alison will be stepping down as Treasurer at the end of the current financial year.  The post will be advertised via book bags, newsletters  and through the year reps.   The HSA has to have a Treasurer,  Chair and Secretary to be able to continue.  Thank you Alison for all your work so far.  You have done a great job.
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Easter Raffle
This raised £114 last year.  Denise Clanfield and Alison Barnett agreed to run it.  They have up to £40 to spend on easter eggs in advance.  We decided that the school council could draw the raffle and that the draw would take place on Wednesday 1st April at 11am.  Action: Denise & Alison

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Gift Aid & Justgiving
Justgiving is used by 6,315 charities worldwide as a way to claim back gift aid on donations.  Maria explained that this  a service the HSA could take advantage of.  This service is free for the first 3 months.  After that there is a 5% transaction fee.  This transaction fee is taken off the total of the donation and the gift aid added together.  The money is paid directly in to our account by Justgiving on a weekly basis (if we reach £100 a week in donations) or otherwise it is done monthly.  It saves the HSA doing the lengthy admin procedure to claim gift aid.  The HSA can have an on-line fundraising page where people who want to donate can go to to add their name and donation.  The page explains the reason for the fundraising and can include pictures, messages and photos.  Cherwell school is registered with Justgiving as is Christian Aid, Comic Relief, The Fairtrade Foundation, Oxfam, World Vision, The Red Cross and Sobell House – to mention but a few.  Mandy is to set this up.  Action: Mandy
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HSA website
This costs £20 per year subscription.  It was agreed to continue with this and to link it to the school website.
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Opera Anywhere Event
This will take place at school on Thursday 19th March between 6.30 and 8.15pm.
Sally W explained the background to this event.  This is all part of the “big vision”.  This is a costed project that will take place in 4/5 phases and involved redeveloping the current school site.  It will improve the quality of classroom spaces and the administration spaces. The first phase of this vision is to rebuild the front of the school.  This will includes a new headteachers office, a new secretary’s office, a disabled toilet and an airlocked entrance hall.  Morgan Cole are working in partnership with the school and have gifted the above event.  All monies raised from ticket sales for the event will go towards this first phase of the building project.  Morgan Cole are asking their business associates to attend and information has gone out to parents inviting them to attend the event too.  The school choir are to sing arias on the night and a busking bowl will be provided for those that wish to give money.
The HSA has agreed to sell cold drinks at the event.   We will sell individual cartons of orange juice and individual bottles of water.  Action: Mandy & Maria
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Outdoor classroom
We expect to raise £2k from the sports day fiesta and the Christmas bazaar, this added to our current bank balance,  makes it feasible for us to think about starting the process for installing the outdoor classroom possibly by February 2010.
This will be a wooden circular structure with a roof and a decked floor and will be on the field.  It will seat 30 children.  Alison obtained a quote from Schoolscape for £5,200 including installation.  The extra cost will be providing access to it as it will be used all year round.
It was agreed that we pursue this and find out the feasibility of having the outdoor classroom installed in February 2010.  Remembering that it must also go through the Governing Body and the area surveyor and we must find out where this company have installed similar structures and go and see them. We also need to provide 3 alternative quotes from other providers of this style of classroom. Sally W is to speak to the area surveyor.  We also need to arrange to go and see a Schoolscape outdoor classroom installation and provide the alternative quotes.   Action Maria, Alison, Sarah R, Sarah B & Sally W
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Sports Day Fiesta
Wednesday 17th June 2009
The stalls will be run as follows:
Reception – water slide
Year 1 – Water shooter
Year2 – Craft stall
Year 3 – Pimms tent and cafe
Year 4 – Ice cream palour
Year 5 – Barbeque
Year 6 – games around the playground. For example, hook a duck, lucky dip.
We wondered whether Mr Wells could do the Penalty shoot out ?
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Staff Wishlist
Sally W explained that there are currently no important items on the schools wishlist.
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Second hand uniform
Cath Davis kindly agreed to take on this role.  We are going to sort through the uniform thats currently there and decide what we can sell and what we can’t. There is lots and lots of it. We will run a second hand uniform sale alongside the next cook for books event. Some of it can be taken to the charity shops in Botley.  Sally W asked that we do not sell the blue or lemon collar neck shirts as they are no longer part of the school uniform.  Action: Cath D, Mandy & helpers
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Sweatshirts
Maria has sourced a new supplier for these.   With our new supplier, sweatshirts will be able to purchased on line and are no more expensive than the current ones.  Maria has road tested a sample sweatshirt and has found that is washes well and is a robust as the current ones.  Being able to order them on line also means we do not need a volunteer to do this at school.  Polly Blay is the current HSA  sweatshirt representative.  We agreed not to buy any more sweatshirts from our current supplier.  We have some current ones left over and so these will be sold first.  Anyone requiring a sweatshirt will go to Mrs Harrison who will sell them a current one, assuming the correct size is in stock.  If the size required is not in stock, Mrs Harrison will be able to hand out a form explaining how the parent/carer can order a new sweatshirt from our new supplier.   This sweatshirt will then take no longer than a week to arrive.   We will sell the current stock of sweatshirts at the same price as the new supplier is charging.  We will also sell some of the remaining stock at the second hand uniform sale.
It was agreed to progress with this new supplier.  We will order some sizes for Mrs H to keep as samples so that parents/carers can use these to gauge which size to order.  Maria offered to sew on the words “sample” on these ones that are kept in school.   Maria will give Sally W the prices for Mrs Harrison.  Polly Blay also needs to know the new prices of the old stock.   We agreed to keep the standard sweatshirt and the cardigan option.  This will be reviewed at our September meeting. Action : Maria
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Cook4Books
Sally W asked if the money raised at Cook4Books could be spent on items other than books.  For instance games.   This was agreed.  The price of the cakes at the sales has been the same for a number of years; 10p biscuits and 20p cakes.  We agreed to increase the price to 20p biscuits and 30p cakes.  Children get two items for their  50p.
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Publicity and advertising.
Sarah Brown kindly volunteered to advertise our events.  Mandy will email Sarah a list of our upcoming events with ideas of when they should be advertised.  Action Mandy & Sarah B
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Metal filing box
Alison is going to buy a metal box for the paperwork. This costs £30 and is fireproof.   Action: Alison
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North Hinksey Festival
Sally W has offered the school as a venue for this.  Alison suggested that year 6 run a car wash in the playground.   Sally W said that to do this access would be needed to school site/building for water.  She suggested that a governor could be given keys/codes for this event, that way staff do not need to be present.  Alison agreed to ask Mark Round, a governor, if he would do this.  Alison will also ask Gill and Sarah (year 6 reps) for their assistance with this event.  Action : Alison
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Circus Workshop
Monday 20th July : 9am to 12 noon.
Maria has contacted a company called Splatt.  They will charge £690 (incl. Vat & their staff).
Staff agreed that one team will run 1hr sessions with KS1 children.
Reception 9:00 - 10:00
y1 - 10:00 - 11:00
y2 11:00 - 12:00

Staff felt it might make most sense to run 2 staff x 4 sessions at 45min length so each year group could stay together. For example
9:00 - 9:45 y3 & y4 with 2 Splatt staff
9:45 - 10:30 y5 & y6 with 2 Splatt staff
10:30 - 11:15 y3 & y4 with 2 Splatt staff
11:15 - 12:00 y5 & y6 with 2 Splatt staff

It should be bourne in mind that the school has one main hall, a playground and playing field.   If the weather is wet, then a weather plan will be required and the use of classrooms.
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AOB
Nikki P suggested (via Maria) that following an event we provide feedback on how the event went and any changes that could be made in future.  This was thought to be a good idea.  This information will be sent to Maria to put on the website.  That way it is available to all for future reference.  Action : All
Urn
Nikki P also suggested (via Maria) that we have an urn.  It takes a long time to boil kettles at events for tea and coffee.  Sally W said that an urn has been found in school.  She said we should take a look at it and test it out.
Sale of Puddings at Easter
There would be a choice of chocolate, ginger or citrus.  We buy them for £3.20 and sell them at £4.50.   It was felt that people would probably not buy puddings at Easter, so we will not progress this.

(Table would not insert on post)
BAZAAR TOTAL        £ 1,528.10

If you would like to give us feedback about the Christmas Bazaar please come to our meeting on Thursday 26th Feb @6:30pm.  Other items on the agenda include: the accounts for last financial year; sports day fiesta; and how to progress with the OUTDOOR CLASSROOM – we now have about £4000 in the bank!

Well done Year 4 - you raised £74.80 for Cooking 4 BOOKS in December.

We now have PE bags costing £3.80 (red or blue) available with the school crest.  Samples are available from outside the school office.  They are a great space saver on the cloakroom pegs.

UPDATE: QUIZ NIGHT was a great success and raised £43.  Well done and thank you to all.  And yes of course one of the teacher teams did come first – but only just!

Our kind regards
Alison (Treasurer), Mandy (Secretary) and Maria (Chair).