North Hinksey Home School Association

Dear All

Due to a poor response for volunteers to support the H.S.A. and no-one willing to act as chair the H.S.A. is now dormant.  According to our charity constitution to resolve this state at least 10 members of the school charity (the parents and teachers associated with North Hinksey School, Oxford) need to request a special general meeting.  When sufficient requests are made a meeting can be organized giving at least 30 days notice to all it’s members, so anyone that might wish to attend the SGM, has been given sufficient notice to do so.  Please put your requests in writing to the school office.

Kind regards

Maria - Retired Chair

We have organised a weblink that generates us cash.  The search engine generates funds as you click through - funds generated by those advertising on the site.  The shopping links generate us funds as you spend money - the shops give the HSA a percentage of the end selling price at no extra cost to you!

Please use this quick and easy way to raise money for your children’s education - and tell other people about it too!!

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Thanks

Maria

HSA Chair

H.S.A. NEWSLETTER – MARCH 2009

The Spring has sprung and the H.S.A are starting to think of EASTER and the warmer weather.  We held a meeting a couple of weeks ago.  To check out the minutes go to our website.  The main points/actions from the meeting were:
-    We are setting up a GIFTAID account – so if you’d like to give and get some tax relief watch this space – more details to follow.
-    There will be an EASTER EGG RAFFLE like last year, so watch out for the tickets in book bags over the next couple of weeks.
-    We are going to start reviewing possible OUTDOOR CLASSROOMS.  We will be doing some research over the next few months visiting other local schools with similar facilities, enabling us to sample the quality of different manufacturers products.
-    It was agreed to raise the price of biscuits and cakes at COOK4BOOKS to 20p & 30p each.

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Our recent PANCAKE EVENT raised £83.  Thank you for buying and particular thanks to those tossing and selling!

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SPORTS DAY FIESTA - WED 17TH JUNE – 3:30 – 5:30pm
It was agreed at the meeting what activities each class would be responsible for.  We will be meeting in early May to discuss ideas and review orders, pricing and profit margins.   If you would like to give ideas and feedback to your class reps please do so by the end of April, so they can bring your ideas to the meeting, or come along yourself, everyone is welcome! Date TBC.
RECEPTION – Water slide
Year 1 – water shooters
Year 2 – Craft activities
Year 3 – Pimms Tent & café
Year 4 – Ice cream parlour
Year 5 – BBQ
Year 6 – Games (e.g. hook the duck, lucky dip)

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TREASURER
As Alison will not have children at the school from July she will be standing down as Treasurer.  Thank you Alison for all your hard work. The H.S.A. can not be a registered charity without all 3 committee roles taken.  If you would like to help keep the H.S.A. running by standing as Treasurer please let us know.

Our kind regards
Alison (Treasurer), Mandy (Secretary) and Maria (Chair).

Minutes of HSA meeting on Thursday 26th February 2009
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Present
Alison Barnett, Maria Skoyles, Mandy Roberts, Sally Wheatley, Cath Davis, Sara Burnell, Sarah Brown, Denise Clanfield, Sarah Rayson, Claire Megarity
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Apologies
Harriet Rutter, Jo Mitchell, Nikki Parsons, Polly Blay
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Maria welcomed everyone to the meeting and thanked them for coming.
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Accounts Report.
Alison presented the accounts.  Thanks to Alison for all her work on these accounts.
Our financial year runs 1st September to 31st August each year.  The accounts have been independently examined by Mr J Clements and will be submitted to the Charity Commission during June 2009.
September 2007 to August 2008 our total income stands at £10,470 this includes all sources of income including fundraising events, £240 donations and corporate item sales.  Our total expenditure for this period was £12,271.  The reason for the deficit is because we started the year with a large BF from the previous year, and these funds were spent during the year 07/08.  The total cook for books and mufti money from 06/07 were carried forward and paid in full during 07/08, whilst money cook for books and mufti raised during 07/08 were paid to school the same year.
Key Fundraising events
Cook for books         £384.33 (paid directly to school)
Mufti days         £488.26
Christmas bazaar     £1200
Easter raffle         £114
Sports day fiesta     £774.33
Pampering evening     £190
2nd Hand uniform     £91.00
Collection for outdoor classroom at pagent     £231
Funds paid directly to school
September 2007 - £423.07 cook for books (06/07) and £277.10 – mufti day (06/07)
November 2007 - £600 (cooker & freezer for small kitchen) and £1050 (teachers extras – paints, sand, games, wet playtime games)
February 2007 - £800 (toolboards and DT equipment)
June 2008 - £367 (mufti money and skipping ropes)
Other outgoings included £938 for Christmas Carol books which were presented to the children in celebration of the 150th anniversary of the school, and £340 for a barbeque which is a useful asset.
At the end of the financial year our bank balance is £4200.  This includes £130 mufti money carried forward to 08/09.  The remainder will be carried forward towards our goal of buying an outdoor classroom.
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Interim report – February 2009
Money raised so far:
Book and toy sale     £168
Christmas Bazaar     £1275
Plum pudding sales     £58
Quiz night         £76
Current unprocessed transactions stand at:
Current account     £3271
Saving account         £1505
2nd Savings account     £1000
Grand total of         £5777
(This includes £402 mufti money and £210 cook for books)
With these taken off we have a grand total of £5164
Maria Skoyles and Sarah Rayson signed the accounts as a true record.
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Pancake Day sales
The sale of pancakes on pancake day raised £83.  Thanks Alison & helpers for your work with this.
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HSA Treasurer
Alison will be stepping down as Treasurer at the end of the current financial year.  The post will be advertised via book bags, newsletters  and through the year reps.   The HSA has to have a Treasurer,  Chair and Secretary to be able to continue.  Thank you Alison for all your work so far.  You have done a great job.
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Easter Raffle
This raised £114 last year.  Denise Clanfield and Alison Barnett agreed to run it.  They have up to £40 to spend on easter eggs in advance.  We decided that the school council could draw the raffle and that the draw would take place on Wednesday 1st April at 11am.  Action: Denise & Alison

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Gift Aid & Justgiving
Justgiving is used by 6,315 charities worldwide as a way to claim back gift aid on donations.  Maria explained that this  a service the HSA could take advantage of.  This service is free for the first 3 months.  After that there is a 5% transaction fee.  This transaction fee is taken off the total of the donation and the gift aid added together.  The money is paid directly in to our account by Justgiving on a weekly basis (if we reach £100 a week in donations) or otherwise it is done monthly.  It saves the HSA doing the lengthy admin procedure to claim gift aid.  The HSA can have an on-line fundraising page where people who want to donate can go to to add their name and donation.  The page explains the reason for the fundraising and can include pictures, messages and photos.  Cherwell school is registered with Justgiving as is Christian Aid, Comic Relief, The Fairtrade Foundation, Oxfam, World Vision, The Red Cross and Sobell House – to mention but a few.  Mandy is to set this up.  Action: Mandy
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HSA website
This costs £20 per year subscription.  It was agreed to continue with this and to link it to the school website.
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Opera Anywhere Event
This will take place at school on Thursday 19th March between 6.30 and 8.15pm.
Sally W explained the background to this event.  This is all part of the “big vision”.  This is a costed project that will take place in 4/5 phases and involved redeveloping the current school site.  It will improve the quality of classroom spaces and the administration spaces. The first phase of this vision is to rebuild the front of the school.  This will includes a new headteachers office, a new secretary’s office, a disabled toilet and an airlocked entrance hall.  Morgan Cole are working in partnership with the school and have gifted the above event.  All monies raised from ticket sales for the event will go towards this first phase of the building project.  Morgan Cole are asking their business associates to attend and information has gone out to parents inviting them to attend the event too.  The school choir are to sing arias on the night and a busking bowl will be provided for those that wish to give money.
The HSA has agreed to sell cold drinks at the event.   We will sell individual cartons of orange juice and individual bottles of water.  Action: Mandy & Maria
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Outdoor classroom
We expect to raise £2k from the sports day fiesta and the Christmas bazaar, this added to our current bank balance,  makes it feasible for us to think about starting the process for installing the outdoor classroom possibly by February 2010.
This will be a wooden circular structure with a roof and a decked floor and will be on the field.  It will seat 30 children.  Alison obtained a quote from Schoolscape for £5,200 including installation.  The extra cost will be providing access to it as it will be used all year round.
It was agreed that we pursue this and find out the feasibility of having the outdoor classroom installed in February 2010.  Remembering that it must also go through the Governing Body and the area surveyor and we must find out where this company have installed similar structures and go and see them. We also need to provide 3 alternative quotes from other providers of this style of classroom. Sally W is to speak to the area surveyor.  We also need to arrange to go and see a Schoolscape outdoor classroom installation and provide the alternative quotes.   Action Maria, Alison, Sarah R, Sarah B & Sally W
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Sports Day Fiesta
Wednesday 17th June 2009
The stalls will be run as follows:
Reception – water slide
Year 1 – Water shooter
Year2 – Craft stall
Year 3 – Pimms tent and cafe
Year 4 – Ice cream palour
Year 5 – Barbeque
Year 6 – games around the playground. For example, hook a duck, lucky dip.
We wondered whether Mr Wells could do the Penalty shoot out ?
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Staff Wishlist
Sally W explained that there are currently no important items on the schools wishlist.
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Second hand uniform
Cath Davis kindly agreed to take on this role.  We are going to sort through the uniform thats currently there and decide what we can sell and what we can’t. There is lots and lots of it. We will run a second hand uniform sale alongside the next cook for books event. Some of it can be taken to the charity shops in Botley.  Sally W asked that we do not sell the blue or lemon collar neck shirts as they are no longer part of the school uniform.  Action: Cath D, Mandy & helpers
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Sweatshirts
Maria has sourced a new supplier for these.   With our new supplier, sweatshirts will be able to purchased on line and are no more expensive than the current ones.  Maria has road tested a sample sweatshirt and has found that is washes well and is a robust as the current ones.  Being able to order them on line also means we do not need a volunteer to do this at school.  Polly Blay is the current HSA  sweatshirt representative.  We agreed not to buy any more sweatshirts from our current supplier.  We have some current ones left over and so these will be sold first.  Anyone requiring a sweatshirt will go to Mrs Harrison who will sell them a current one, assuming the correct size is in stock.  If the size required is not in stock, Mrs Harrison will be able to hand out a form explaining how the parent/carer can order a new sweatshirt from our new supplier.   This sweatshirt will then take no longer than a week to arrive.   We will sell the current stock of sweatshirts at the same price as the new supplier is charging.  We will also sell some of the remaining stock at the second hand uniform sale.
It was agreed to progress with this new supplier.  We will order some sizes for Mrs H to keep as samples so that parents/carers can use these to gauge which size to order.  Maria offered to sew on the words “sample” on these ones that are kept in school.   Maria will give Sally W the prices for Mrs Harrison.  Polly Blay also needs to know the new prices of the old stock.   We agreed to keep the standard sweatshirt and the cardigan option.  This will be reviewed at our September meeting. Action : Maria
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Cook4Books
Sally W asked if the money raised at Cook4Books could be spent on items other than books.  For instance games.   This was agreed.  The price of the cakes at the sales has been the same for a number of years; 10p biscuits and 20p cakes.  We agreed to increase the price to 20p biscuits and 30p cakes.  Children get two items for their  50p.
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Publicity and advertising.
Sarah Brown kindly volunteered to advertise our events.  Mandy will email Sarah a list of our upcoming events with ideas of when they should be advertised.  Action Mandy & Sarah B
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Metal filing box
Alison is going to buy a metal box for the paperwork. This costs £30 and is fireproof.   Action: Alison
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North Hinksey Festival
Sally W has offered the school as a venue for this.  Alison suggested that year 6 run a car wash in the playground.   Sally W said that to do this access would be needed to school site/building for water.  She suggested that a governor could be given keys/codes for this event, that way staff do not need to be present.  Alison agreed to ask Mark Round, a governor, if he would do this.  Alison will also ask Gill and Sarah (year 6 reps) for their assistance with this event.  Action : Alison
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Circus Workshop
Monday 20th July : 9am to 12 noon.
Maria has contacted a company called Splatt.  They will charge £690 (incl. Vat & their staff).
Staff agreed that one team will run 1hr sessions with KS1 children.
Reception 9:00 - 10:00
y1 - 10:00 - 11:00
y2 11:00 - 12:00

Staff felt it might make most sense to run 2 staff x 4 sessions at 45min length so each year group could stay together. For example
9:00 - 9:45 y3 & y4 with 2 Splatt staff
9:45 - 10:30 y5 & y6 with 2 Splatt staff
10:30 - 11:15 y3 & y4 with 2 Splatt staff
11:15 - 12:00 y5 & y6 with 2 Splatt staff

It should be bourne in mind that the school has one main hall, a playground and playing field.   If the weather is wet, then a weather plan will be required and the use of classrooms.
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AOB
Nikki P suggested (via Maria) that following an event we provide feedback on how the event went and any changes that could be made in future.  This was thought to be a good idea.  This information will be sent to Maria to put on the website.  That way it is available to all for future reference.  Action : All
Urn
Nikki P also suggested (via Maria) that we have an urn.  It takes a long time to boil kettles at events for tea and coffee.  Sally W said that an urn has been found in school.  She said we should take a look at it and test it out.
Sale of Puddings at Easter
There would be a choice of chocolate, ginger or citrus.  We buy them for £3.20 and sell them at £4.50.   It was felt that people would probably not buy puddings at Easter, so we will not progress this.

Hope you’d not forgotten we existed!
We thought you’d be interested in the profits from the Christmas Bazaar, all the stalls made a profit – so well done everyone.

(Table would not insert on post)
BAZAAR TOTAL        £ 1,528.10

If you would like to give us feedback about the Christmas Bazaar please come to our meeting on Thursday 26th Feb @6:30pm.  Other items on the agenda include: the accounts for last financial year; sports day fiesta; and how to progress with the OUTDOOR CLASSROOM – we now have about £4000 in the bank!

Well done Year 4 - you raised £74.80 for Cooking 4 BOOKS in December.

We now have PE bags costing £3.80 (red or blue) available with the school crest.  Samples are available from outside the school office.  They are a great space saver on the cloakroom pegs.

UPDATE: QUIZ NIGHT was a great success and raised £43.  Well done and thank you to all.  And yes of course one of the teacher teams did come first – but only just!

Our kind regards
Alison (Treasurer), Mandy (Secretary) and Maria (Chair).

Hi all

We thought you’d like to know how much we raised at the recent Toy & Book sale.  We took £209 (£41 was spent on refreshments – some of which was not used and can be used at the Bazaar) so we raised a grand total of £168.  So thank you all for donating stock and buying it too!  Some left over stock was donated to Stepping Stones Nursery, some books will also appear in the school library,  some was deemed suitable for tombola prizes and the remaining was taken to the local charity shops – nothing went to waste.  A big thank you goes to the volunteers that helped set up and man the stalls.

The next H.S.A. event is the Year 5/6 Cook4Books on Friday 24th October.  Please do remember to bring in a little money to buy cakes and biscuits during morning break.  You may also want to bring in a bit extra cash to spend after school as larger cakes and produce may be available too!  The school will also be on MUFTI DAY.  All mufti money will be used to pay for the circus workshop at the end of the year.

Lastly we would like to inform you that we have our Christmas Bazaar planning meeting on Thursday 9th October at 7:30pm at The Fishes. Prior to the meeting you may want to chat to your year reps to offer suggestions on what stall / activity your class might like to run.  You may have some particular ideas that you’d like them to share on your behalf.

Thanks again for all the hard work and effort – we’re already off to a really good start this year.  If we take £3,500 at the Christmas Bazaar (having an outlay of £1000), we’d make a profit of £2,500.  If this was the case we’d be actively seeking quotes and processing grant requests for the outdoor classroom in the new year… wouldn’t it be great to be using it in the summer.

Our kind regards
Alison (Treasurer), Mandy (Secretary) and Maria (Chair).

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EVENTS THIS TERM

Friday 24th October        MUFTI DAY & COOK4BOOKS Yr5/6
Friday 28th November    Christmas Bazaar  (evening)
Friday 19th December    MUFTI DAY & COOK4BOOKS Yr4

Thursday 18th September    AGM. 7.30pm

Friday 26th Sept    Book and toy sale 3:15 – 4:15

Thursday 9th October    H.S.A meeting (event planning)
7:30 @ The Fishes

Friday 24th October    MUFTI DAY & COOK4BOOKS (Yr5/Yr6)

28th November 2008    Christmas Bazaar  (evening)

Friday 19th December    MUFTI DAY & COOK4BOOKS Yr4

Thursday January 29th    Quiz Night at 7pm.

Friday 13th February    MUFTI DAY & COOK4BOOKS Yr3

Friday 3rd April        MUFTI DAY & COOK4BOOKS Yr2

Friday 22nd May        MUFTI DAY & COOK4BOOKS Yr1

PROVISIONAL DATE
Wednesday 17th June    Sports Day Fiesta. 4pm to 6pm.
(Thursday 18th June in reserve)

Thursday 9th July    CHILDRENS END OF YEAR DISCO
5.30 to 7pm (KS1)
7.30 to 9pm (KS2)

Wednesday 15th July Bring and share picnic.
6pm to 8pm with yr 6 rounders

Friday 17th July        MUFTI DAY & COOK4BOOKS (Found)

Monday 20th July    End of year CIRCUS WORKSHOP

MUFTI DAYS & COOK4BOOKS
We’ve agreed with Mrs Wheatley to have more mufti days in 2008-09 to help raise money for the Circus (Mufti will return to 3 days a year in 2009-10).
These mufti days also incorporate COOK4BOOKS.  Stalls will return to morning break, with after school stalls if stock remains or parents bring in even more home made produce to sell!!

Present:  Maria Skoyles (Chair), Alison Barnet (Treasurer), Mandy Roberts (Secretary), Sally Wheatley,  Sally Claxton, Ali Huggins (yr 3 & 5), Harriet Rutter (yr1 & 3), Sarah B (yr 5), Jo M (yr 4), Angela Bowman (yr 4),  Sarah R (foundation), Sarah Burnell (yr 3 & 4), Phil Armstrong (yr 1), Gayle (yr 1), Denise Clanfield (foundation), Polly Blay (foundation), Anita Handon (yr 1, 3, 5)
Apols: Emma Jeavons, Rachel Chartres, Nikki Parsons

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Maria welcomed everyone to the meeting.
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2. Nominations for named posts
Everyone voted and agreed that Maria, Alison and Mandy remain in their current roles.
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3.  Year Reps
Maria explained the role of the year reps.   They are the link between the HSA and the parents in their child’s class.  They encourage parents to want to help at events eg. Cook for books.  They take part in one sub committee to help organize small events.
The reps for 2008/09 are as follows:
Foundation class : Sarah Rayson & Denise Clanfield
Year 1 : Phil Armstrong & Harriet Rutter
Year 2 :  Sara Mackie & Esther McNeile-Jones
Year 3 : Nikki Parsons & Cath Davis
Year 4: Jo Mitchell & Sarah Burnell
Year 5: Ali Huggins & Sarah Brown
Year 6 : Sarah Ballard & Jo Roberts
Thank you to everyone for volunteering to take on this role.
We also agreed that the class reps compose a contact list for the parents in that class.  This information is then shared amongst the parents in that particular class.
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4. Chairs Report
Maria explained that we have only been in post for 7 months.   Publicising the HSA via the blackboard and the website.   Our main event was the Sports day fiesta which was very successful and will be held again 2008/09. We have streamlined the stock and have over £4000 in the bank at the end of the year.  Our aims are to plan and organise events in small teams, widen the variety of fundraising activities, raise funds for the outdoor classroom and make better use of Gift Aid.
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5. Treasurers Report
Alison handed round the draft accounts spreadsheet.  The accounts will be audited and formally presented early next year.  We elected John Clements as our new independent auditor.  We will gift him a case of 6 bottles of wine at Christmas for his work.
We have paid to school this year: £600 for the cooker, £105 - £150 for books and equipment, £800 for a tool box and other items from the staff wish list.
£367.06 of mufti money was used to buy skipping ropes.
£938.88 was gifted to buy books for the children for the  150th celebrations.
The Christmas bazaar did not do as well as expected with some areas making a loss.  However this was not strictly a fundraising event, but a one off for the 150th celebrations.
We now sell sweatshirts at cost price, as we are the only supplier as is legally required.
New book bags have been introduced and are proving popular.  They now cost £5.
We end the year with an overall balance of £4205.77
The full accounts are always available for inspection upon request.
Accounts as at September 2008
Current account balance : £4165.75
Gift Aid : £858.37 (this was transferred from the old Barclays account)
Savings: £1,500 (this money goes towards the outdoor classroom)
Payments: Westfield for bookbags £200.87; Price & Buckland £585.40
Leaving a current account balance of £1021.11.  We will always keep £1,000 in the current account.
Thank you Alison for all your work on the accounts.
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6. Cups and Saucers
Alison has been able to acquire 50 cups and saucers from her church.  In return for these the church have asked for 25 school tea towels.  Everyone voted and agreed to this.
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7. Jugs and coffee machine
We wanted to spend £50 on a coffee machine and two heated flasks to use at events.  It was agreed that we could buy the jugs.  However Sarah Brown has a coffee machine at home that she could let us have.  The HSA would let the staff use the coffee machine between events.  Sarah Brown to action.
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8. School uniform
Polly Blane kindly volunteered to take over the running of the school uniform stock.  Maria has had a wash and wear sample from an alternative company.  This company do not use sweatshops or child labour and you can order them on line.  It is no more expensive than our current supplier  Price  and Buckland. Maria is to discuss this with Sally Wheatley.  Maria & Polly to action.
The HSA offered to gift the remaining uniform stock to school.  The current system will remain until February when it will be reviewed and a decision taken about how to run it.
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Book and Toy Sale
The year reps are the find volunteers to help at the book and toy sale.  We need 2 volunteers per table.  Setting up will be from 1.15pm on Friday 26th in the school hall.  Items can be dropped off at school in the mornings or at 3.15pm on the Friday.  The stock will be put in the corner of the hall or in the shed.  Mandy and Alison will be at school Thursday morning at drop off and Friday morning at drop off to collect items.  Maria will collect anything brought in at 3.15 on the day.  Cath D & Ali Huggins to help at 1.15pm along with Mandy and Alison.  Action: Mandy, Alison, Cath D, Ali H & year reps
Christmas Puddings from the Ultimate Plum Pudding Company
Parents will have the chance to taste the puddings at the book and toy sale.  Gayle kindly agreed to run the tasting table !  We want to order any puddings before the Bazaar.  This can be done at the book and toy sale or through order forms in book bags. Action: Gayle
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Christmas Bazaar
We agreed to hold at meeting at the Fishes on Thursday 9th October at 7.30pm to plan the Christmas bazaar.  It was voted that HSA buy the first round of drinks as thanks to those that come and offer their help and support.
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Jewellery Recycling
We agreed to repeat this again as it was successful the last time.  Anita Handon volunteered to coordinate this.  We decided it would take place week commencing 21st May 2009.  Action: Anita Handon
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Traidcraft Magazine
Traidcraft sell fair-trade items and 15% of any money made goes to the HSA.  Sarah Rayson kindly volunteered to coordinate this.  We agreed that it should be handed out 3 to 4 times a year.  Action: Sarah Rayson
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Quiz Night : Thursday 29th January
Cath D, Nikki P and Mandy R agreed to be on the sub committee to organise this event.
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Disco : Thursday 9th July 2009
Sally Claxton read out a letter from some year 6 parents requesting the school disco take place towards the end of the school year.  This was agreed.  Alison Barnett  Sarah Ballard, Jo Roberts, Sarah Brown and Ali Huggins are the sub committee to organise all aspects of this event.  It will be for KS1 (5.30pm to 7pm) & KS2 (7.30pm to 9pm).  Action:  Alison Barnett Sarah B, Jo R, Sarah B, Ali H
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Circus workshop : Monday 20th July
This will take place in that morning between about 10am and 12 noon.  We aim to have 7 activities so that each of the year groups can move around between the activities.  It will be funded from mufti days.   The children then get their lunch as normal and the leavers assembly can happen as normal too.
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Blackboard
Phil Armstrong kindly agreed to get the blackboard easel out and put it on the grass by the school gate.  He will do this leading up to an event.  Maria will put it away and provide the artwork.  Action: Phil Armstrong & the Skoyles family
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Noticeboard
The noticeboard that currently faces out of the year 1 classroom is to go in the shed.  It was felt that the blackboard easel, the website, email  and year reps,  are adequate to put out information and advertise events.  We also agreed that individual classes should be given the chance to make posters for our bigger events (sports day fiesta and Christmas bazaar).    There will be a prize for the best poster in each year group.  The  prize being a pass to get into the event being advertised. They will be judged by the school council.
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PE Bags
Alison brought in a drawstring PE bag from Price and Buckland.  We voted to order 20 of these bags with the school logo printed on them and a “Name” label for parents to write the child’s name on the bag.  These will be available at the Bazaar along with some more water bottles.   Action: Alison B
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Cartridge Recycling
Jill Roberts will be responsible for this.  Cartridges will be collected in a box outside the year 6 classroom.  We currently have £40 to bank from this recycling.  Action: Jill Roberts
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End of meeting 9:00pm

Thank you Jill for getting us onto this one.  Jill Roberts (year 6 rep) has been recycling old ink cartridges for the school for some time now.  So rather than land fill them put them in the box in the year 6 cloakroom. She’s raised £47 so far.  For more details visit RECYCOOL.

Minutes of HSA meeting on Monday 23rd June 2008.

Present: Maria, Mandy, Sally W, Rachel C, Sara, Gayle, Esther, Hazel, Jo, Harriet, Cath D.

Apols: Alison, Sarah, Nicki

Sports day fiesta: We raised £1535 before expenses. Banked £800. This was felt to be a very successful first event and we have received lots of positive feedback. At the meeting it was raised that by having the fiesta after sports day, some parents and people in the community missed out on coming and that Monday might not have been the best day for it. However, the newsletter has gone out and so we will be able to comment further when children/parents have given feedback via the footballs in the newsletter.

Website: We agreed to continue with the HSA website, this costs about £30 a year.

Interim Treasurers Report:
Barclays current account: £1599.59 (incl. Unprocessed items)
Barclays savings account: £834.93
Lloyds current account: £1552.52

Total: £3987.04

Proceeds from Barclays account are to be paid directly into the savings account and an additional £500 transferred from the Lloyds account. Leaving just under £1000 in the current account.

Mr & Mrs Marsh have been asked to amend their standing order details to pay into the Lloyds account.

Thanks to Alison for her interim treasurers report. Provided in her absence.

Below is the calendar of events that we agreed:

September 08:
Book and toy sale. This takes place in the hall after school.

28th November 08:
Christmas Bazaare in the evening

January 09:
Quiz with quiz master. Bring own wine and order in fish and chips.

March 09:
Family games. Possible saturday event ? 2-4pm. Games to include rounders, waterslide, chess, water pistols.

May 09:
May day disco. Timing must not interfere with SATS. Disco for kids only.

July 09:
The last day of school in July 09. End of year circus with jugglers and entertainers. To be funded by mufti money and to include picnic. (Rachel Chartres to look into having more mufti days and a regular intervals, eg last day of term).

A Saturday event ?
We agreed to see how to Christmas Bazaare goes first, by way of volunteers. The problem with running events on Saturdays, that can often be a good few hours long, is getting the volunteers to set up, run stalls and pack away afterwards.

Other ideas:
The bring and share picnic should be at the end of term on a Friday.

Sports day would be better relocated to Thursday with Friday in reserve.

Possibility of changing cook for books back to during the school day. Only selling any leftovers or cakes brought in after school to be sold at 3.15pm.

Sponsored bike ride ? ride bike round school grounds with sweepstakes to see who does and how long it takes.

Harriet suggested that we do something for the teachers. Say the parents provide a meal or they have a trip to the Fishes. Harrriet agreed to take this forward.