H.S.A. Special General Meeting
Tuesday 15th December
Present:
Sally Wheatley, Emma Jeavons, Sally Claxton, Maria Skoyles, Mandy Roberts, John Perry, Jason Edens, Georgina Buck, Sadie Allaway, Rob Flavin, Jessica Patton, Polly Blay, Kate Corti, Carmine Ruggiero, Melissa Round, Paul Bonner, Karen Capel, Angela Bloss, Aly Huggins
Apologies:
Nicky Parson, Cath Davis, Denise Clanfield, Jo Mitchell and Lucy Tyrell.
Maria welcomed everyone to the meeting.
Special General Meeting
The meeting had been requested by at least 10 members of the H.S.A. That is staff, parents and guardians of children at the school. Members were given the chance to step forward to take up the role of chair or secretary of the association. This received a poor response and hence the S.G.M was called.
We gave 30 days notice of the S.G.M and gave members the opportunity to nominate committee members with a slip to the school office.
The meeting voted in the following named roles:
Rob Flavin – Chair (nominated by Melissa Round)
Maria Skoyles – Vice-Chair (to maintain H.S.A. website)
(nominated by Emma Jeavons)
John Perry – Treasurer (nominated by Julia Marsh)
Ally Huggins – Vice-Treasurer (nominated by Maria Skoyles)
Secretary – Lucy Tyrell and Kate Corti – jointly (nominated by Esther McNeil-Jones).
Year Reps
Foundation Pippa Browing*, Lucy Tyrell*, Georgina Buck
Year 1 Denize Clanfield, Angela Bloss
Year 2 Sadie Allaway, Jason Edens
Year 3 Karen Capel, Jessica Patton
Year 4 Cath Davis, Nicky Parsons
Year 5 Jo Mitchell, Melissa Round
Year 6 Sarah Brown*, Melinda Lydon*, Ally Huggins
Sally Wheatley is to ask those with the asterix to check they are happy with this role. ACTION: SALLY W
It was agreed that one Year Rep should stand as part of The Committee (in italics). It the Year Rep standing as Committee member is unable to attend a meeting they are allowed to co-opt the other rep to attend and vote.
The following were elected to join the Committee
Emma Jeavons, Sally Claxton, Rob Flavin, Maria Skoyles, John Perry, Ally Huggins, Kate Corti, Lucy Tyrell, Angela Bloss, Sadie Allaway, Jason Edens, Karen Capel, Melissa Round, Polly Blay (with responsibility for corporate items).
All the above posts/persons were voted in by the block vote of those at the meeting.
“New” Constitution
Rob Flavin explained that the H.S.A. has to be forever, ie not a body that only exists for that school year. The H.S.A. constitution explains why the organisation exists and how to dissolve the organisation. This constitution must promote the longevity of the organisation and can be changed slightly to reflect this.
It was agreed to set up a working party to make any slight changes to the constitution. It was apparent at the meeting that parents are not aware of the constitution. It is on the H.S.A. website for those that have access to the internet. However, parents do need to be aware of the H.S.A, its constitution and what it exists to do. To this end the H.S.A. needs to disseminate information to parents so they know what the H.S.A. is all about. The working party that was formed at the meeting is the first step towards this.
Constitution Working Party : Sally Wheatley, Emma Jeavons, Sally Claxton, Rob Flavin, Carmine Ruggiero, Angela Bloss, John Perry, Ally Huggins
Friends of North Hinksey School ?
John Perry suggested a change of name rather than Home School Association. Something a little less “formal”. This could not be done at the S.G.M but could be taken forward to the A.G.M. It was also suggested that a name change could be competition between the children to come up with a new name.
Mufti Day
Friday 18th December 2009 will be mufti day. This was agreed as the H.S.A. has now reformed and it is a nice gesture for the children on their last day of term before Christmas. Sally Wheatley will write a note to parents explaining this.
ACTION: SALLY W
Maria will write a short note in the new year outlining these minutes and advising parents that they can read the full minutes on the HSA website or read a paper copy in the School Office.
ACTION: MARIA
Feedback
We agreed that any feedback regarding the H.S.A. should put in writing and addressed to The Committee via the school office. This will then be added as an agenda item, discussed by The Committee and an appropriate respond made.
AOB
School sweaters. Some parents do not have access to the internet to order sweaters from Brigade. Polly would like to raise the suggestion that a bulk uniform order is raised 3 times a year – with parents making advanced orders. This item will be discussed at the next COMMITTEE meeting.
Date of Next Committee meeting
Monday 11th January 2010 at 7.30pm. Maria will put this on the H.S.A. website.
Agenda for the meeting:
Correspondence
Year plan
School Uniform
Date for the constitution working party to meet