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H.S.A. AGM
Wednesday 16th September
Present: Maria Skoyles, Mandy Roberts, John Perry, Sally Wheatley, Emma Jeavons, Sally Claxton, Rachel Chartres, Nicki Parsons, Esther McNeil-Jones, Sara Burnell, James’ mum (KS1)
Apologies: Ali Huggins, Sara Mackie, Gayle M, Phil Armstrong, Harriet Rutter, Cath Davis
Maria welcomed everyone to the meeting.
Appointing a new chair and secretary
Maria and Mandy stood down as chair and secretary, respectively. Requests for volunteers have been explained in newsletters to parents etc., as far back as May 2009. However, no parents came forward to take on these roles. Maria explained that for the H.S.A. to exist the three main roles of chair, secretary and treasurer have to be filled. John Perry agreed to continue as treasurer, but as we do not have a chair or secretary the H.S.A. can no longer function.
Year Reps:
Gayle M, Phil Armstrong and Harriet Rutter no longer wish to stand as year reps.
Closing the H.S.A. : What happens now ?
Cook for books money
The school has £587.29 cook for books money in the bank to spend. This money can be spent on books or educational games for the individual classes. The H.S.A. require receipts for items purchased. James’ mum works for Heinemann and explained that she can get 50% discount on books. ACTION : RC
Outdoor classroom
There is enough money in the bank to go ahead and install a outdoor timber classroom. This project needs to be taken forward. Sally W wants to go and see an installation by the companies before going ahead with any installation at the school. There are also various other meetings and paperwork that needs to be completed in relation to the outdoor classroom installation. ACTION: SW, EJ, MS, MR
H.S.A. Assets
The H.S.A. has various assets that that will be gifted to school. These include the items in the shed ie barbeque, cash tins, inflatables etc. and corporate items like, book bags, bottles, caps etc. Should a new H.S.A. form in the future, the school may wish to gift these to a new H.S.A.
H.S.A. website
Emma Jeavons will ensure the links for purchasing uniforms are added to the school website. ACTION: EJ
Getting parents interested in the H.S.A.
A newsletter is to go out to parents explaining the outcome of tonight’s meeting. The letter will explain the fundraising the H.S.A. has already achieved and the fun events that are organised to raise this money and how, without the H.S.A., these events will no longer be able to go ahead.
The children and staff will be asked to write why they want a new H.S.A. to start and extracts of what is said will be included in the newsletter.
If as a result of the newsletter sufficient parents come forward to take on roles for the H.S.A., then a extraordinary meeting and cheese and wine evening will take place to vote in new members. As the H.S.A. involves the whole school community, this community are then able to vote in these new members. This would be an informal event, funded by the H.S.A.
A slip will be included on the bottom of the newsletter for parents to return to school expressing their interest in being involved in the H.S.A. With enough interest the cheese and wine evening will be held at school on Wednesday 14th October at 7.30pm.
ACTION: MS, MR
It was agreed that £2 per head would be spent on the cheese and wine. With maximum expenses as follows: £50 on cheese (Nicki to source). W e will spend £30 on soft drinks and £20 on crackers and £50 on wine. (No-one agreed to action these purchases).
A.O.B.
Alison Barnett still has paperwork at her house from being the treasurer. John will take over this paperwork as he is now the treasurer. If the event on 14/10 is unsuccessful this paperwork will be handed over to the school. ACTION: JP