Present: Maria Skoyles (Chair), Alison Barnet (Treasurer), Mandy Roberts (Secretary), Sally Wheatley, Sally Claxton, Ali Huggins (yr 3 & 5), Harriet Rutter (yr1 & 3), Sarah B (yr 5), Jo M (yr 4), Angela Bowman (yr 4), Sarah R (foundation), Sarah Burnell (yr 3 & 4), Phil Armstrong (yr 1), Gayle (yr 1), Denise Clanfield (foundation), Polly Blay (foundation), Anita Handon (yr 1, 3, 5)
Apols: Emma Jeavons, Rachel Chartres, Nikki Parsons
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Maria welcomed everyone to the meeting.
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2. Nominations for named posts
Everyone voted and agreed that Maria, Alison and Mandy remain in their current roles.
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3. Year Reps
Maria explained the role of the year reps. They are the link between the HSA and the parents in their child’s class. They encourage parents to want to help at events eg. Cook for books. They take part in one sub committee to help organize small events.
The reps for 2008/09 are as follows:
Foundation class : Sarah Rayson & Denise Clanfield
Year 1 : Phil Armstrong & Harriet Rutter
Year 2 : Sara Mackie & Esther McNeile-Jones
Year 3 : Nikki Parsons & Cath Davis
Year 4: Jo Mitchell & Sarah Burnell
Year 5: Ali Huggins & Sarah Brown
Year 6 : Sarah Ballard & Jo Roberts
Thank you to everyone for volunteering to take on this role.
We also agreed that the class reps compose a contact list for the parents in that class. This information is then shared amongst the parents in that particular class.
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4. Chairs Report
Maria explained that we have only been in post for 7 months. Publicising the HSA via the blackboard and the website. Our main event was the Sports day fiesta which was very successful and will be held again 2008/09. We have streamlined the stock and have over £4000 in the bank at the end of the year. Our aims are to plan and organise events in small teams, widen the variety of fundraising activities, raise funds for the outdoor classroom and make better use of Gift Aid.
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5. Treasurers Report
Alison handed round the draft accounts spreadsheet. The accounts will be audited and formally presented early next year. We elected John Clements as our new independent auditor. We will gift him a case of 6 bottles of wine at Christmas for his work.
We have paid to school this year: £600 for the cooker, £105 - £150 for books and equipment, £800 for a tool box and other items from the staff wish list.
£367.06 of mufti money was used to buy skipping ropes.
£938.88 was gifted to buy books for the children for the 150th celebrations.
The Christmas bazaar did not do as well as expected with some areas making a loss. However this was not strictly a fundraising event, but a one off for the 150th celebrations.
We now sell sweatshirts at cost price, as we are the only supplier as is legally required.
New book bags have been introduced and are proving popular. They now cost £5.
We end the year with an overall balance of £4205.77
The full accounts are always available for inspection upon request.
Accounts as at September 2008
Current account balance : £4165.75
Gift Aid : £858.37 (this was transferred from the old Barclays account)
Savings: £1,500 (this money goes towards the outdoor classroom)
Payments: Westfield for bookbags £200.87; Price & Buckland £585.40
Leaving a current account balance of £1021.11. We will always keep £1,000 in the current account.
Thank you Alison for all your work on the accounts.
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6. Cups and Saucers
Alison has been able to acquire 50 cups and saucers from her church. In return for these the church have asked for 25 school tea towels. Everyone voted and agreed to this.
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7. Jugs and coffee machine
We wanted to spend £50 on a coffee machine and two heated flasks to use at events. It was agreed that we could buy the jugs. However Sarah Brown has a coffee machine at home that she could let us have. The HSA would let the staff use the coffee machine between events. Sarah Brown to action.
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8. School uniform
Polly Blane kindly volunteered to take over the running of the school uniform stock. Maria has had a wash and wear sample from an alternative company. This company do not use sweatshops or child labour and you can order them on line. It is no more expensive than our current supplier Price and Buckland. Maria is to discuss this with Sally Wheatley. Maria & Polly to action.
The HSA offered to gift the remaining uniform stock to school. The current system will remain until February when it will be reviewed and a decision taken about how to run it.
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Book and Toy Sale
The year reps are the find volunteers to help at the book and toy sale. We need 2 volunteers per table. Setting up will be from 1.15pm on Friday 26th in the school hall. Items can be dropped off at school in the mornings or at 3.15pm on the Friday. The stock will be put in the corner of the hall or in the shed. Mandy and Alison will be at school Thursday morning at drop off and Friday morning at drop off to collect items. Maria will collect anything brought in at 3.15 on the day. Cath D & Ali Huggins to help at 1.15pm along with Mandy and Alison. Action: Mandy, Alison, Cath D, Ali H & year reps
Christmas Puddings from the Ultimate Plum Pudding Company
Parents will have the chance to taste the puddings at the book and toy sale. Gayle kindly agreed to run the tasting table ! We want to order any puddings before the Bazaar. This can be done at the book and toy sale or through order forms in book bags. Action: Gayle
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Christmas Bazaar
We agreed to hold at meeting at the Fishes on Thursday 9th October at 7.30pm to plan the Christmas bazaar. It was voted that HSA buy the first round of drinks as thanks to those that come and offer their help and support.
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Jewellery Recycling
We agreed to repeat this again as it was successful the last time. Anita Handon volunteered to coordinate this. We decided it would take place week commencing 21st May 2009. Action: Anita Handon
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Traidcraft Magazine
Traidcraft sell fair-trade items and 15% of any money made goes to the HSA. Sarah Rayson kindly volunteered to coordinate this. We agreed that it should be handed out 3 to 4 times a year. Action: Sarah Rayson
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Quiz Night : Thursday 29th January
Cath D, Nikki P and Mandy R agreed to be on the sub committee to organise this event.
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Disco : Thursday 9th July 2009
Sally Claxton read out a letter from some year 6 parents requesting the school disco take place towards the end of the school year. This was agreed. Alison Barnett Sarah Ballard, Jo Roberts, Sarah Brown and Ali Huggins are the sub committee to organise all aspects of this event. It will be for KS1 (5.30pm to 7pm) & KS2 (7.30pm to 9pm). Action: Alison Barnett Sarah B, Jo R, Sarah B, Ali H
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Circus workshop : Monday 20th July
This will take place in that morning between about 10am and 12 noon. We aim to have 7 activities so that each of the year groups can move around between the activities. It will be funded from mufti days. The children then get their lunch as normal and the leavers assembly can happen as normal too.
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Blackboard
Phil Armstrong kindly agreed to get the blackboard easel out and put it on the grass by the school gate. He will do this leading up to an event. Maria will put it away and provide the artwork. Action: Phil Armstrong & the Skoyles family
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Noticeboard
The noticeboard that currently faces out of the year 1 classroom is to go in the shed. It was felt that the blackboard easel, the website, email and year reps, are adequate to put out information and advertise events. We also agreed that individual classes should be given the chance to make posters for our bigger events (sports day fiesta and Christmas bazaar). There will be a prize for the best poster in each year group. The prize being a pass to get into the event being advertised. They will be judged by the school council.
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PE Bags
Alison brought in a drawstring PE bag from Price and Buckland. We voted to order 20 of these bags with the school logo printed on them and a “Name” label for parents to write the child’s name on the bag. These will be available at the Bazaar along with some more water bottles. Action: Alison B
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Cartridge Recycling
Jill Roberts will be responsible for this. Cartridges will be collected in a box outside the year 6 classroom. We currently have £40 to bank from this recycling. Action: Jill Roberts
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End of meeting 9:00pm