WEDNESDAY 7TH MAY 3:15pm
1. Agree minutes of previous meeting.
2. Financial report.
a. Income since Feb ‘08
b. Expenditure since Feb ‘08
c. Forthcoming outgoings
3. TRUSTEE VOTE on I.O.U.s.
On 2 previous occasions since the new committee stood, H.S.A. representatives have had uniform and redundant stock sales (calendars, tea towels, Christmas puddings). The main objective for these sales was to reduce the stock starting to overflow in the spare classroom. Mrs Wheatley wished to use the space for displays for the 150th celebration, stock had to be removed within a 2-4 week time period, options were for it to be stored at a trustees home. To aid ‘getting rid of stock’ an I.O.U system was put in place to avoid loosing a sales opportunity from parents without cash on them on the night of the sale. One officer disagreed with this action and rightly pointed out that the minutes didn’t clearly state a trustee vote of approval / disapproval. There was concern that using I.O.U.s meant that the H.S.A. assets were being used as a means of offering credit and an element of risk was involved as to whether the funds would be lost.
VOTE:
- to agree that I.O.U.s can be offered to parents of school children on stock that the H.S.A is keen to release from their assets. i.e. dated stock that will become redundant if kept, excessive stock that is causing storage issues.
- To disagree with I.O.Us being granted in any cases.
4. SECOND HAND UNIFORM
It has been suggested that the H.S.A. might like to support volunteers collecting money from second hand uniform sales. Trustees to vote to accept fund from second hand uniform sales.
AGREE ? yes no
If yes, are we happy to direct redundant uniform stock into second hand store?
(polo shirts, jackets)
AGREE ? yes no
Note about the sale of new sweatshirts – as we are the sole suppliers, these have to be sold at cost price. This is the law !
5. 150PROM – proposals for H.S.A. parental involvement – use of communication structure.
6. SPORTS DAY – PROPOSED DATES
a. MAIN DAY MONDAY 16TH JUNE
b. RESERVE DAY
Friday evening help.
Early Monday morning help
SEE SEPARATE SHEET
FINANCIAL OUTLAY
Stickers £15, prize draw cards & ice cream cards £3, face paints £50, ikea pots £15, ceramic pens £40.50, lollies £10, wine x 15bottles £75, tombola prizes £50, Pimms ingredients £80, picnic ingredients – cash paid in advance, BBQ ingredients £100. =£438
INVOICED -BOUNCY CASTLE £175
8. AOB