After new committee members have been elected.
1. Welcome and introduction of new committee
NEW FORMAT OF AGENDA FOR MEETINGS – given out about 2 weeks prior to meeting, to send out, read and then spend time agreeing actions at meeting.
Our committee objectives – do we have any, to find? (note to committee to action in next few weeks)
2. Ongoing / continuing projects –
o Like to make more of the H.S.A. STAND by featuring the ‘plans’ for future projects with collection buckets so people can just throw money in, rather than having to participate in activities to ‘give’.
o Like to make opportunities to sponsor projects (company charitable giving) a lot easier, maybe canvas companies for specific projects
ACTION – SOMEONE TO TAKE RESPONSIBILITY TO WRITE ABOUT 200 WORDS ABOUT EACH PROJECT AND HOW IT WILL BENEFIT THE PUPILS AT SCHOOL. FINAL COST & TARGET DEADLINE. (this will be used on the H.S.A. stand to help fund raise through buckets).
3. POSSIBLE Forthcoming ACTIVITIES – CONFIRM DATES
i. GIFT AID – see questionnaire at end.
ii. SCHOOL DIRECTORY - £1.50 – see questionnaire at end.
iii. Website development
o Blogs
o School Shop
o Amazon link
o Diary dates
o Feedback from parents
o Progress on projects
o Ideas page from reps and parents – maybe to vote on?
iv. NOTICE BOARD – outside year 2 classroom?
v. Pageant – Thursday 24th April
o Teas and coffees
o Cakes and snacks
o H.S.A. stand with corporate stock available, 150th memorabilia. Idea to frame birthday months from calendars and sell as individual items?
o Any ingenious ideas for recycling tea towels?
IDEAS???……..
vi. Summer fete – July – link to Sports Day?
vii. Evening of Sports Day – link in picnic (party in the park?)
o Children playing instruments / singing e.g. music assembly
o Art gallery
o Set a topical art themed competition – panel of judges
o Performances?
o Table top sale in playground.
i. RESOURCES – sound equipment, display boards, tables, float, H.S.A. stand
ii. Menu for picnic? Breads, innocent drinks, cheeses, olives, pickles, crisps, meats/ham, crackers, cookies, cake, fruit. Soup and hot drinks? Packaged in brown paper bags and paper cups?
viii. Childrens Disco’s / parents quiz night?
4. Scheduled meetings –
Mrs Wheatley suggested having a selection of times, during school day, 3:15 and also evening and to plan meetings well ahead of time – to accommodate as many parents’ schedules as possible.
a. 3 formal meetings each year
b. 3 event planning meetings each year?
i. Next meeting – late March/early April – pageant planning/other progress, questionnaires? Ideas for future events – feedback.
o Evening?
ii. Late May/June – formal meeting – discuss responses from questionnaires and therefore EVENTS FOR 08/09, formalities with summer fete/sports day/picnic? – class rep activities. School spend of funds? 08/09 meeting and events dates/times
o After school 3:15?
iii. Early July – planning for events. And an ideal opportunity to discuss ways of promoting sensory garden and fund raising activities specifically for this. Ideas??….
o Time?
c. Autumn term
i. September – evening?
ii. October – after school?
iii. December – TBC in May/June formal meeting
5. Questionnaire (2 mins)
i. ISSUE draft and ask people to read through and feedback over next few days in playground to committee.
ii. Plan to send out to parents after half term?
iii. Collection in early March?
iv. Collate and feedback to reps next meeting, discuss and then formalise ideas to propose at formal meeting in May/June with staff.
6. CHRISTMAS BAZARR – date and time (1 mins)
i. Ideas for entertainment? Think and feedback at forthcoming meetings to then pull into a plan in July.
IDEAS???……
o Santa’s grotto yr 3/4/5 cloak room
o Salvation army playing
o Puppet theatres